PowerPoint Presentation

SLIDE FORMAT:
Generally speaking, the slides consist of white text against a navy blue background.  No images are used.

SLIDE 1
SLIDE TITLE:  Accessible Web Design: Proprietary Formats
SLIDE CONTENT:
Sharon Trerise
Coordinator of Accessible IT
Northeast ADA & IT Center

SLIDE 2
SLIDE TITLE:  Topics
SLIDE CONTENT:
* PowerPoint
* PDF

SLIDE 3
SLIDE TITLE:  Reasons for using PDF or PowerPoint
SLIDE CONTENT:
* Maintain the integrity of an official form or document
* Security
* Maintain the "look"
* It's easy
* Other.....

SLIDE 4
SLIDE TITLE:  PowerPoint on the web
SLIDE CONTENT:
* PowerPoint is not a web-friendly format
* How to convert to accessible HTML
  * PowerPoint Add-on (Windows only)
    * University of Illinois: Office Accessibility Wizard (www.rehab.uiuc.edu/office/download.html)
  * Copy the outline to an HTML page & format by hand
  * Use HTML slide program such as WimpyPoint,  Slidemaker or Opera's Opera Show
  * Create your own HTML slides from scratch

SLIDE 5
SLIDE TITLE:  PowerPoint "Make Accessible" add-on
SLIDE CONTENT:
* How it works
* Caution: does not convert scripts or links into accessible HTML
  * Need to modify the HTML after the conversion to reactivate them
* See tutorial on WebAIM site (www.webaim.org)

SLIDE 6
SLIDE TITLE:  PDF (Portable Document Format)
SLIDE CONTENT:
* Adobe Acrobat Reader Full Version 6.0
  * Embedded speech synthesizer
  * Accessible w/ limitations
* If document was not created with accessibility in mind, it will still pose significant accessibility challenges to blind users (images w/o alt text)

SLIDE 7
SLIDE TITLE:  PDF
SLIDE CONTENT:
The most reliable way ("most reliable way" is highlighted in yellow) to make a PDF file accessible 
is to convert it to accessible HTML.

SLIDE 8
SLIDE TITLE:  Accessible PDF
SLIDE CONTENT:
* PDF files must be created with accessibility in mind
* Document must:
  * Contain real text (not scanned image)
  * Be in Tagged PDF format*
  * Be marked up for accessibility*
* User must:
  * Have either JAWS or Window Eyes
  * Have Acrobat 5.0 or greater

SLIDE 9
SLIDE TITLE:  Tagged PDF
SLIDE CONTENT:
* 3 ways to generate tagged PDF
1. Use MS Word to create the document, then convert to PDF
2. Run "Make Accessible" plug-in, then clean it up
3. The hard way: create the tags yourself
SLIDE NOTES:
1. Download Make Accessible plug-in from Adobe site
	a. After running Make Accessible
2. To achieve condition 3 – marked up for accessibiity - Use styles to define headings, bullets, numbered lists & other structural tags
	a. Styles Needed to create tags in the pdf document
	b. Must add alternative text in MS Word for the alt text to be converted into the PDF format
		1. In Word XP
		2. Rt. Click on the image, 
		3. Select “format picture”
		4. Web tab
		5. Add alternative text
	c. Go to “Windows | Tags” within the Acrobat menus
	d. Will list all the tags in the document in hierarchical tree structure
	e. Tags will convey little information to you about which element in your document it is referencing
	f. You will have to learn how to manipulate tag names, order & content
3. Last resort, create your own tags - check Adobe’s site for resources

Summary:
* Acrobat 6.0 is big step forward with text-to-speech synthesizer
  * Can’t count on users to have software and expertise to make use of this functionality
* Acrobat PDF files can be made directly accessible to users of JAWS and Window Eyes, but no other screen reader yet supports the ability to read PDF files directly
* It’s always a good idea to provide an HTML version in addition to PDF

SLIDE 10
SLIDE TITLE:  To Learn More
* WebAIM (Web Accessibility in Mind)
* http://www.webaim.org/techniques/acrobat/
* Adobe Acrobat Accessibility
* www.adobe.com/products/acrobat/access_info.html
* AccessIT (National Center on Accessible Information Technology in Education) 
* http://www.washington.edu/accessit/articles?2
* California Community Colleges High Tech Center
* http://www.htctu.fhda.edu/trainings/manuals/web/Creating_Accessible_PDFs.pdf

End presentation.