Project Management

The Forum's Standing Committee on Project Management was created to support government entities and government project managers as they adopt project management standards and practices, establish Project Management Offices (PMOs), and implement program and portfolio management within their organizations.

2009-2010 Accomplishments

Education/Training Seminars

  • In cooperation with the IT Skills Development Workgroup co-hosted a seminar focused on the role and skills of the business analyst and the interrelationship between the BA and the project manager in December 2009.
  • Workgroup members participated with GOER in updating PM curriculums.

Tool Development

  • In cooperation with the Security Workgroup drafted a Secure Software Development Lifecycle (SSDLC) methodology which may be offered as an addendum to the NYS Project Management Guidebook.

Presentations

  • PM Community of Practice (COP):
    • 3rd qtr 2009: "An Executive View of Project Management" during 2009 GTC East featured Bob Megna, Director of Budget, Diana Ritter, Commissioner of Mental Health, Nancy Mulholland, CIO of Transportation, and Kevin Belden, CIO of the Office of the State Comptroller.
    • 4th qtr 2009: Spotlight on Projects: DOT Website Redesign and DOH/OFT NYSIIS
    • 1st qtr 2010: Vivian Conboy, PMO Director at NYS Taxation and Finance: "After the Project Charter - Setting up the Proper Environment to Control the Project during Execution"
    • 2nd qtr 2010: Spotlight on Projects: Statewide Financial Management System project with speakers from DOB and OSC.
  • Quarterly PMO Roundtable meetings for the past year featured:
    • 3rd qtr 2009: How to Form and Maintain a COP within an Agency featuring Connie Benton from OSC and Carol Velesko from DOH.
    • 4th qtr 2009: Round Robin of Agency PM/PMO Accomplishments, Challenges, and Plans
    • 1st qtr 2010: How to manage project budgets and contracts
    • 2nd qtr 2010: PMO Repository of Lessons Learned

Policy Review

  • None requested.

Publications (an all media formats)

  • Quarterly newsletters were posted to FORUM's website and distributed via Email. In addition to recaps of recently held events and announcement of upcoming meetings, the newsletter includes updates on committee initiatives and we've recently added a column featuring a CIO or PMO Director.

Research/Surveys

  • Members of the PM Workgroup participated in discussion on Social Networking and a shared repository and assisted in the development of a Business Case for the use of Web 2.0 technologies.

Consultation with State/Local Government Agencies/Leadership

  • Assisted GOER in soliciting volunteers to review and deliver the revised Project Management class offering.
  • Worked with the Emerging Technologies group to define web 2.0/collaboration needs for the Forum's Work Groups.

Other

  • Joint meeting with Upstate NY PMI Chapter in October 2009 featured George Pitagorsky discussing "Sustaining Optimal Performance in Challenging Times: Applying Open-minded Mindfulness and Zen Thinking".

2010-2011 Projected Initiatives

Education/Training Seminars

Education continues to be a focus of the presentations made at PM COP and PMO Roundtables meetings.

Tool Development

  • Work with the Forum's Business Continuity and IT Security Work Groups to document the Secure Software Development Lifecycle (SSDLC) methodology to be distributed to agencies and the NYS Project Management Guidebook team.
    • Develop a standardized tool to measure the business value of project management usable by all agencies. (12)
    • Define concrete activities, deliverables and measurements to be incorporated into the PM methodology that enable knowledge transfer (9)

Presentations

  • Continue coordination of quarterly meetings for the Project Management Community of Practice (PM COP) and the Project Management Office Roundtable (PMO Roundtable).

Policy Review

  • The PM Workgroup will review policies as requested.

Publications (on all media formats)

  • Continue publication of quarterly newsletter.

Research/Surveys

  • Reach out to all agencies to update the PM resource matrix.

Consultation with State/Local Government Agencies/Leadership

  • Assist the CIO Council in planning their Aug 26 Quarterly Meeting
    • Convene a monthly project triage group for PM's to collaborate on realtime solutions in actie projects with their peers across The Forum's membership (4)

Other

  • A joint meeting with the Upstate NY Chapter of PMI is being scheduled for April 2011 focusing on project portfolio management.