Forum ICEDP
Presentation
Cochair Forum
Standing Committee on Local Government
I. Purpose – move forward cooperation and coordination with Forum and beyond
II. Outline Note referenced background and survey information is in
http://www.nysfirm.org/documents/html/may2004execcommittee/ExecutivePresentation05072004_files/v3_document.htm
a. Some questions to help me focus the presentation
b. History of Committee
c. Movement in working relations
d. Current local perceptions
e. Discussion on moving forward
III. Query on agencies
a. Agency interacts with counties
b. Agency interacts with towns or villages
c. Agency interacts with school districts
d. Personal contact with local governments
e. Personal contact with agency business units you serve
IV. Query on level
a. Responsible for project management
b. Responsible for designing applications
c. Responsible for supervising programming applications
d. Responsible for implementation
V. History of Standing Committee on Local Government
a. Tom Bodden Association of Towns local cochair
b. One of two
c. Started about 1999
d. Broad participation by business and technical/ State & local
e. Early efforts focused on policy, organization, application coordination
i. Policy
1. Governance and Direction Setting
2. Financing and Support
3. Needed Legislation
4. Project Prioritization
ii. Organization
1. Communications
2. Staffing
3. Recruitment
4. Salaries
5. Training
6. Problem Identification
iii. Application Coordination
1. Project Team Formation
2. Collaborative Design
3. Development Strategies
4. Implementation
f. On hold while CIO strategy being formed
g. This year oversaw webinar on DR
VI. Movement in State-Local relations
a. Took pointing out that local governments collectively spend as much on IT as the State to get attention – voting took longer
b. Pre GTF/CIO had to address agencies individually, push issues, cooperation wherever the opportunity presented itself
c. Early GTF Local Government committee, Tying a Sensible Knot-a practical guide to state-local information systems (1997)
d. OFT/CIO supported Bridging the Gap led to CIO ICC
e. Regular attendance by CIO at NYSLGITDA conferences
f. Local CIOs participate on CIO Council Committees 2 are cochairs
VII.
Local perceptions of the current situation -Based on
2004 survey of
16.
Generally speaking do you know where to go at the state if you have a question?
a. 0% Yes and easy to do
b. 41% Yes, but not always easy
c. 46% With some agencies, but not a lot
d. 10% No and often hard to identify contact
e. 3% No,
usually impossible to find someone to answer question
17. With how
many state agencies have you had direct contact with during the past
year? 4
18. How many times during the
year would you estimate you have direct contact with program and IT staff in a
state agency? 4.3 Program 13 IT
19. What percent were initiated by
(Answer all - Leave blank if no meetings)
a. 54% County IT staff
b. 21% County program staff
c. 18% State IT staff
d. 7% State program staff
20. What percent of the contacts
you had with state agencies would be described by each of the following
a. _Less than
1/3 Intended to tell you what the
state was planning
b. _Highest 1/2 Intended to help you
implement a state application
c.
_Lowest 1/7 Intended to solicit your
feedback on an issue
f. Significantly
less than half Left you satisfied that something
positive had been accomplished
VIII. Discussion on moving forward
a. Problems
i. Size and complexity of government
1.
2. Variations in local governments
ii. Lack of a communication tool
iii. State-Local coordination not integral part of government structure
1. Rely on Forum
2. Communication weak in Project Management
b. Positives
i. Existence and recognition of CIO and agency CIO’s support
ii. Concept of enterprise architecture
iii. ICEDP and Forum joining together
iv. LGITDA interest in staff level communication
c. Discussion (points that came out in discussion)
i. Identify local counterparts and get on common listserv
ii. Use webinars to cover entire state
iii. Add locals when conducting ICEDP websurvey
iv. Difficulties in identifying correct contact in State agencies discussed